Executive Assistant

Role Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management within our Facility Management Services division in India. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing reports, and ensuring smooth day-to-day operations.

Key Responsibilities:
- Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage meeting logistics, including room bookings, catering, and agenda preparation.
- Handle confidential information with discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoice processing.
- Provide general administrative support, including filing, scanning, and data entry.
- Assist with event planning and coordination as needed.