Guest Services Coordinator

We are seeking a friendly, organized, and proactive Guest Services Coordinator to be the first point of contact for our clients, visitors, and partners. You will play a crucial role in ensuring a welcoming and efficient experience for everyone who interacts with ArchNova Design Studios. This role involves managing the reception area, handling inquiries, coordinating meetings, and providing administrative support to our design teams.

Responsibilities:

• Greet and welcome guests warmly, directing them appropriately.
  Answer and direct phone calls and emails.
  Manage the reception area, ensuring it is tidy and presentable.
  Schedule and coordinate meetings, appointments, and site visits.
  Handle incoming and outgoing mail and deliveries.
  Provide administrative support, including data entry, filing, and preparing documents.
  Assist with managing office supplies and inventory.
  Liaise with clients and vendors in a professional and courteous manner.

Qualifications:

• Proven experience in a guest services, reception, or administrative role.
  Excellent communication and interpersonal skills.
  Strong organizational and time management abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  Friendly and professional demeanor.
  Ability to multitask and work effectively in a fast-paced environment.
  An interest in architecture and design is a plus.