Reservation Executive

Role Summary:
We are seeking a diligent and organized Reservation Executive to manage and coordinate all aspects of client and visitor appointments, meeting room bookings, and travel arrangements for our legal professionals. The ideal candidate will ensure smooth logistical operations, providing essential support to our legal teams and maintaining a professional office environment.

Key Responsibilities:
- Schedule and manage appointments for lawyers and clients, ensuring no conflicts.
- Coordinate and book meeting rooms, ensuring they are equipped for scheduled meetings.
- Arrange travel and accommodation for legal staff as required, including flights, hotels, and ground transportation.
- Maintain an organized calendar of all appointments and travel plans.
- Communicate effectively with clients, visitors, and internal staff regarding scheduling and logistics.
- Handle incoming calls and inquiries related to appointments and reservations.
- Prepare and distribute meeting agendas and relevant documents.
- Assist with expense reporting for travel and related bookings.
- Maintain confidentiality of client and firm information.
- Proactively identify and resolve any scheduling or logistical issues.